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Financial Service Providers Must Handle Consumers Complaints

Financial-Service-Providers-Must-Handle-Consumers-Complaints

Misfortune fell on Didin Irianawati, resident of Ponorogo, East Java, on December 2017. Didin was the consumer of Bank Rakyat Indonesia (BRI) who lost her money in total amount of Rp87 milions from her saving account in BRI. Based on the chronology explained by Didin, it is started when she received a call from a person who claimed to be a BRI call center officer.

During the phone call, the caller get information of ATM Personal Identification Number (PIN) or token number of Didin’s account. Didin refused to give the information and directly cut off the phone. When Didin checked her BRI saving account she found that she had lost total of Rp87 milions funds from her account, then she tried to file complaint to BRI Ponorogo Branch.

Instead of getting solution to her problem, Didin felt that service from BRI was unsatisfactory. Hence, Didin filed report to the Police and the case has yet been resolved up until now.

On separate occasion, several months after the incident of Didin case, the Financial Service Authority (Otoritas Jasa Keuangan; OJK) made a breakthrough initiative to improve consumer protection and consumer service in financial sector through the promulgation of a new regulation regarding consumers’ complaints service in Financial Service, under OJK Regulation Number 18/POJK.07/2018 (POJK 18/2018). The following are brief detail on the provisions under the said POJK 18/2018.

The Government obliges all Financial Service Providers (Pelaku Usaha Jasa Keuangan; PUJK) to establish and have consumer complaint service in their operation. PUJK referred under the POJK 18/2018 shall include: General Banks, People’s Credit Banks, Securities Brokers, Investment Managers, Pension Funds, Insurance Companies, Reinsurance Companies, Leasing Institutions, Pawnshops, Guarantee Fund Companies, and Fintech companies, that operate both under conventional or sharia system.

Complaint is defined under the POJK 18/2018 as an expression of dissatisfaction from the consumer, either verbally or in writing, due to material, reasonable and direct loss and/or potential loss caused by the non-fulfillment of an agreement and/or financial transaction documents that have been agreed upon.

The role of consumer complaint service is intended as the front line to respond to the consumer complaint and refer the issue to the relevant function in the PUJK to resolve complaints in the frame of consumer protection. The Government requires every PUJK office to assign dedicated staff to handle complaints from the consumers and to establish consumer complaints handling procedure. Furthermore, the regulation also requires that the PUJK staffs must be trained on how to handle complaints appropriately, in which certain administration sanction might by imposed by the authority if the PUJK fail to handle complaints properly.

The followings are three steps in consumer’s complaints handling process as regulated under the POJK 18/2018, namely: complaints admission, complaints handling, and complaints resolution.

Complaints Admission
PUJK must accept and record all complaints filed by the consumers either verbally or in writing, if the consumer file the complaint in the PUJK offices. Upon received the consumer complaint, the PUJK must explain to the respective consumer the applicable procedure and requirement to file a complaint. Besides, requirement to explain to the consumer on each admission of the complaint, the regulation also required the PUJK to display brief explanation on the procedures on complaint handling process on the PUJK’s official websites.

Upon received the complaint, the PUJK shall further examine the issue including all files and documents of the complaining consumers to ensure that all documents are in place and complete. In the event that the PUJK found that the document is not complete, then PUJK must give 20 (twenty) days timeframe to the consumer to complete all required documents. If within the given period the consumer has not completed the required documents,  then PUJK has the option to give additional 10 days to the consumers. Upon received of the documents, the PUJK must give receipt to the consumer for the any document submitted the consumers to the PUJK.

Complaints Handling
PUJK shall follow up the complaints including internal investigation and analysis as necessary. For any verbal complaints the POJK 18/2018 requires that such complaint must be resolved at the maximum within 5 (five) days after received of the verbal complaint, while written complaints must be resolved no later that 20 (twenty) days, although it can be extended for another 20 days depend on the type of complaint and its complexity, i.e.: if the issue requires follow up to the third parties or longer time required due to respond or follow up process by the third parties.

In this respect, the PUJK may stop the process of complaints handling if: the consumer/consumer’s representative does not complete the required documents within the given timeframe; the complaints have been resolved by PUJK according to OJK regulations; complaints is not relevant and it is not related to the material, reasonable and direct loss and/or potential loss caused by the non-fulfillment of an agreement and/or financial transaction documents that have been agreed upon; or the complaints is not related to the financial transaction conducted by the respective PUJK.    

Complaints Resolution
In general there are two type of approach under the POJK 18/2018 to resolve the complaints, namely by providing explanation on the questioned problem or by offering resolution or settlement to resolve the problem. Resolution by explanation on the questioned problem is made if there is no failure or mistake from PUJK that causes the loss or potential loss of the consumers, while resolution or settlement offer shall be done is there is loss or potential loss occurred and suffered by the consumer.

In response to the resolution provided, made or offered by the PUJK, the respective consumer may object such offered resolution. In the event that the consumer object and/or not satisfied with the offered solution or settlement, the consumer may seek settlement of dispute through competent Court of justice or outside the court including through alternative dispute settlement applicable under Indonesian laws.

Author: Thareq Akmal Hibatullah
Editor: Andry Yudistira

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